The Office of Graduate Admission represents The Catholic University of America community and works to select and enroll graduate students based on national enrollment management and university policies. Serving in the Office of Undergraduate Admission and reporting to the Dean, this position is integral to the recruitment and admission efforts of prospective undergraduate students and ultimately contributes to enrollment by operating as the Communications and Marketing lead and manager of CRM messaging channels. The Associate Dean will serve a direct supervisory role to 1-3 junior staff member/s.
The Office of Graduate Admission is looking for a positive, enthusiastic, data-driven self-starter with superior interpersonal and critical thinking skills to support graduate recruitment and admission. The Graduate Admissions Representative will provide a high contact, personalized admissions experience to prospective students to meet the graduate recruitment and enrollment management goals of the University. Responsibilities include, but are not limited to, managing the applicant pool for assigned programs, utilizing campus software systems for tracking students through the funnel and communicating with them via in person appointments, phone calls, virtual meetings, and email. This position is ideal for someone interested in an entry level position in higher education with opportunities for advancement.
The Office of Enrollment Services serves students, alumni, staff, faculty, and the general public in the areas of student records, registration, and student financial services. Serves as technical and functional manager in developing, implementing, and maintaining university’s degree audit system and providing training to end users in academic units. Oversees updates to annual university Announcements publication. Assists with team leadership in Enrollment Services’ (university registrar and student accounts) Student Service center.
The Office of Enrollment Services serves students and their families, alumni, staff, faculty, and the general public in the areas of student records, registration, and student financial services. This position will provide academic and financial service to all Enrollment Services constituencies including students and their families, staff, and faculty. Service is delivered in person, by telephone, and via e-mail and other electronic media. Provides comprehensive customer service to all constituents in the areas of student records and student accounts.
Maintains up-to-date knowledge of and is able to explain academic and financial policies and procedures to all constituents, including FERPA, federal and DC regulations, and university policies. Interacts with other university offices as necessary to provide quality customer service and referrals. Responds to constituent needs through a variety of channels including, but not limited to, phone and email.
The Office of Enrollment Management Operations is responsible for coordinating all internal and external communications, fulfillment activities, prospects management, applications management, and enrollment data management for the division of enrollment management. The Director of Enrollment Management Systems & Operations is a critical leadership position within the Enrollment Management division. The Director leads the team responsible for the administration of the day-to-day processes and client support of the student enrollment system and admission CRM. This leader will direct their team members in the successful installation, integration, maintenance, and administration of the enrollment system. This role will also oversee the team responsible for undergraduate and graduate admission related use of the PeopleSoft Student Information System and ImageNow, including all internal and external communication distribution systems, and the development of forms and other documents to support recruitment, enrollment, and data analysis processes. A successful Director will cultivate an atmosphere of collaboration and communication, while equipping team members with the necessary tools for success.
The Office of Emergency Management (OEM) aids with preparing, managing and coordinating emergency operations and efforts, in cooperation with other safety stakeholders, to Keep Catholic University Safe. Under general supervision, coordinates the development, maintenance, and administration of the University’s
Public Safety & Security Systems (including: Campus alert, Access Control, CCTV, Emergency Phones, Security Dispatch, Voice Recorder, Handheld radios, among others). This includes overseeing the equipment associated with these and the software which enables the systems to function property.
Under general supervision, coordinates the development, maintenance, and administration of the University’s Public Safety & Security Systems (including: Campus alert, Access Control, CCTV, Emergency Phones, Security Dispatch, Voice Recorder, Handheld radios, among others). This includes overseeing the equipment associated with these and the software which enables the systems to function property. Reporting to the Associate VP for Public Safety & Emergency Management, the Applications Systems Administrator works in close partnership and collaboration with various groups within the Office of Emergency Management (OEM), Department of Public Safety (DPS), Technology Services, Environment Health & Safety, and other Administrative and Academic areas across the institution to provide high-quality execution and utilization of technology to support Catholic University’s strategic security initiatives.
The Metropolitan School of Professional Studies serves nontraditional-age students, providing them with opportunities for undergraduate, graduate, and noncredit study. The Project Director has overall administrative, academic, and supervisory responsibility for the Veterans Upward Bound project at The Catholic University of America. The Project Director will lead and participate in the recruitment, and selection of participating veterans in the program; recruit, select, hire, supervise, and evaluate all project personnel; manage all budgetary matters for the program including financial decisions and recordkeeping; be responsible for the maintenance of student and employee records; oversee curricular development and delivery; conduct program evaluations; ensure compliance with federal regulations The Project Director is responsible for meeting, or making best efforts to meet, the university’s committed grant metrics in areas including enrollment numbers and student outcome metrics. The Project Director manages project expenses to make sure that they are prudent, allowable under grant rules, and consistent with grant expenditure limits.
The International and Special Academic Program Manager will play an important role working with key law school stakeholders to support and grow Catholic Law’s existing international LL.M. program, bringing it to new markets and helping to develop additional special programs, including distance learning through greater online access to courses.
The HR Operations Specialist supports all HR Business Operations team initiatives and responsibilities, including administering the Catholic University of America’s compensation, benefits and pay programs. The HR Operations Specialist creates and updates Human Resources and pay records, including job data, salary data, benefits and other personnel transactions to ensure timely and accurate pay and actively participates in the HR Business Operations team role for payroll processing. Includes hands on support for needed data entry, resolution of issues, auditing data and tracking outstanding items, in order to facilitate a successful payroll process. Troubleshoots pay issues, prepare HRIS reports and runs audits.
The HR Operations Specialist also supports HR system efforts from a functional perspective, and other HR Business Operations team needs. Generates standard reports in order to accurately audit data and resolve issues accordingly. Alters query variables in order to generate more complex or ad-hoc reports. Analyzes and maintains HRIS system for assigned projects and programs.
Only applicants that can commute to DC will be considered. Position is not remote.
The Graduate Library Preprofessional (GLP) Program, administered by The Catholic University of America Libraries with the cooperation of the Department of Library and Information Science, has a twofold purpose: providing selected new students in Library and Information Science with preprofessional work experience in the university libraries, thus establishing a foundation for their first professional positions, and providing the university libraries with a cadre of highly motivated and dedicated employees.
The next openings are expected to be for the Fall 2024 semester.
The General Accounting department provides accounting services and financial support. The General Accounting Analyst is the dedicated liaison between the Controller Office and University operational unit(s) responsible for the management and/or generation of financial activity. This role is responsible for recording and reconciling activity within the general ledger (balance sheet and income statement accounts), ensuring this activity is in line with the operational units’ systems and records, and producing financial reports and schedules to support key stakeholders. This role coordinates significantly with other accounting analysts within general accounting and assist in supplying information for required tax, audit, and compliance filings.
The division of university advancement provides leadership in two significant ways that supports the university in fulfilling her mission, aims, and goals. The first and primary focus is the engagement of her alumni, parents, students, and friends, while the second focus is raising philanthropic support from these constituents. Both foci are necessary, critical, and interdependent. The result is a stronger university that is positioned to fulfill her annual and on-going priorities.
The Assistant Director of Regional Alumni Engagement will be responsible for increasing engagement with our alumni throughout the country by developing programming that engages our alumni regionally. By engaging constituents on campus and in key markets, as well as through natural milestones like reunions, the assistant director will help ensure we have an engaged and willing donor base.
The assistant director will work with other members of the Alumni Engagement team, colleagues within University Advancement, and campus partners to develop and execute engaging and diverse programming in our key markets and secondary markets that attract alumni and donors.
The assistant director will support University fundraising efforts by conducting discovery visits with potential alumni volunteers and donors to the University.
Some travel is required with up to 35% of the time spent outside the office for events or visiting with alumni and friends of the university. Visits and events consist of travel in the DMV area and East Coast along with travel to the Midwest, West Coast, and South. The Assistant Director will support the Senior Associate Director’s efforts in our five key markets of D.C., Baltimore, Philadelphia, New York City, and Boston. He/she will be tasked with planning events in our emerging markets across the country and testing the viability of creating formalized regional alumni networks in those secondary markets.
The Assistant Director will work with the Division of Enrollment Management to leverage alumni in the admissions process, using alumni to help identify and attract qualified students to CatholicU and help convert them to Cardinals.
The ability and access to drive a vehicle (campus or non-campus) on behalf of university business.
The Division of Enrollment Management serves students, alumni, staff, faculty and the general public in the areas of admission, student financial assistance, marketing and communications, and enrollment services (student records, registration, and student accounts). The Guest Relations Coordinator serves as the public facing point of contact for Enrollment Management, University Advancement, and University Communications. Welcome visitor’s to O’Connell Hall and direct them to the appropriate offices. Coordinate communication to the primary office email and voicemail account.
The Division is responsible for raising major, endowed, and planned gifts from alumni, parents, and friends of the University. Such gifts range from five to nine figures and will support the University’s funding priorities as part of the Campaign. Stewardship of these donors and institutions, as well as communicating with them regularly about both the impact philanthropy makes on the University and on the priorities for the institution, is vitally important to the overall success of the Division. The Mission of the Division of University Advancement is to identify, develop, and secure the necessary resources to advance the University’s aspirations and goals, both now and in the future. Mindful that every relationship built and nurtured is of value to the University, we measure our impact through the generous gifts of time, talent and treasure shared within the University community. We are faithful stewards of these resources.
The position will assist the Associate Vice President, Diocesan Relations & International in supporting the Advancement activities for the Ecclesiastical Schools, and in support of the activities of the Diocesan Engagement priorities, including the National Collection. This position offers administrative support to the Advancement team members supporting the Schools of Theology and Religious Studies, Philosophy, and Canon Law. This position will also offer administrative support to the office of Diocesan Engagement and the National Collection.
The Division is responsible for raising major, endowed, and planned gifts from alumni, parents, and friends of the University. Such gifts range from five to nine figures and will support the University’s funding priorities and the campaign’s funding priorities. Stewardship of these donors and institutions, as well as communicating with them regularly about both the impact philanthropy makes on the University and on the priorities for the institution.
Reporting to the Associate Vice President, Diocesan Relations, the Director of Advancement will identify, cultivate, solicit and steward a portfolio of major gift prospects for the School of Theology & Religious Studies. S/he will serve as a member of the Advancement team in the division of University Advancement. His/her primary focus will be to solicit and close major gifts (defined as gifts of $50,000 and higher) for the benefit of the School of Theology & Religious Studies. The position collaborates closely with the central University Advancement team, which provides resources and strategic counsel, and uniform metrics to help drive results within the schools and across the University. The Director also participates in the collaborative efforts of building alumni engagement and communicating the School’s mission, vision, and achievements to key donors, alumni, and additional external constituencies. He/she participates in setting annual targets and long-term philanthropic strategy for the School of Theology & Religious Studies, and helps to execute the Schools’ philanthropic priorities in order to maximize external support.
The director will oversee the entire grant initiative within the School of Theology and Religious Studlies including the development and implementation of each of the components of the project, promotion of programs, oversight of the budget and collaboration with support offices across campus. The department forms seminarians, priests and lay people for service to the church through academic and pastoral formation. The director will supervise the support staff and project reporting.
The Director of Operations plans and implements all Catholic Intellectual Tradition (CIT); Center for Law & the Human Person (CLHP); and Center for Religious Liberty (CRL) on-campus and off-campus activities, including lectures, panels, symposia, conferences, fellowship programs, and courses. Supervises Project Coordinator with respect to work done by the Project Coordinator in support of the Director of Operations. Supervises CIT, CLHP, and CRL student employees as deemed appropriate by affiliated faculty.
The Director of Communications for University Advancement oversees all publication development, collateral creation, and shapes overall messaging for the Division, focusing on creating narratives that demonstrate the impact of philanthropy on the University. Additionally, the Director will participate with others on the creation of a communications plan for the University’s next comprehensive campaign, extending to the execution of all collateral (both print and digital) for the campaign.
Other responsibilities include close coordination with the Annual Fund, Alumni Engagement, and Advancement Events teams in creating appeals and other communications vehicles, providing strategic counsel to maximize philanthropy via online and social promotion for colleagues in central Advancement, (and extending to our school-based advancement directors / deans), and managing crisis communications for the Division, (this work will always be coordinated with the University’s Marketing and Communications division and lead communications officials). The Director will write and craft philanthropic messaging for University leadership (including the University President, Vice President for University Advancement, and others) and will serve as the liaison between the Division and the University’s Office of Marketing and Communications. The position oversees several staff members who assist in the precise execution of the Division’s communications apparatus.
The Counseling Center strives to enhance the overall educational experience by assisting students with the opportunities, demands, and challenges of university life. As students grow and develop, they do so in a values-based institution that offers a unique learning and living environment to enable students to discover excellence and experience success. The Counseling Center assists students with defining and accomplishing personal and academic goals by serving as a multidisciplinary, campus-based mental health organization dedicated to addressing the diverse needs of students consistent with the Christian-Catholic teaching on the anthropology of the human person. In pursuing an active and fulfilling college life, a student can experience difficulties with adjusting to, and balancing, new roles and responsibilities. The Center provides a broad range of direct clinical/counseling, educational, learning assistance, consultative, outreach, training, assessment, and emergency response programs and services.
In support of all aspects of the mission of the department, division, and University, the Director provides dynamic leadership in implementing, coordinating and supporting comprehensive, student-centered initiatives that reflect institutional thinking, foster student well-being and promote the holistic development of students. The Director ensures that programs and services are implemented with attention to high standards, quality, collaboration and fiscal soundness.
The Counseling Center assists students with defining and accomplishing personal and academic goals by serving as a multidisciplinary, campus-based mental health organization dedicated to addressing the diverse needs of students. The center provides a broad range of direct clinical/counseling, educational learning assistance, consultative, outreach, training, assessment, and emergency response programs and services. The Administrative Assistant acts as a front desk/reception staff member and assists the staff and trainees of the Counseling Center in all administrative responsibilities of his position. The Administrative Assistant serves as a liaison between the Counseling Center and other departments both within the Division of Student Affairs and outside the Division of Student Affairs, such as Human Resources, Budget, Purchasing, Accounts Payable, and Facilities and Maintenance. Performs a variety of complex and confidential administrative support duties. Attend staff meetings.